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THE
PUNJAB
POLICE
RULES
CHAPTER1—Organization
PART 1—DEPARTMENT ORGANIZATION
1.1.
Constitution—For the
purposes of Section 3 of the Police Act ( V of 1861 ) the
Punjab
is divided
into “ General Police Districts “,
namely,--
(a) the provincial Police District,
(b) the Railway Police District,
All ranks of police employed in the province are appointed or
enrolled under Section 2 of the Act.
( For Punjab—Vide Notification G.S.R.33 Dated 15th
June,1990)
“Povided that each of the Tele communications Branch,Finger
Prints Bureau,Women Police Wing, Bank Staff, Mounted Police
Armoures and Executive Clerical Wing, that is uniformed clerical
functionaries in various subordinate offices shall form its
uniformed cadre.
Explanation.—The expression “subordinate offices’’ means the
offices of the District Senior Superintendent of
Police,Director.Finger Prints Bureau,Phillaur and
Superintendents of Police, Incharge Recruits Training Centres.”
1.2.
Inspector-General—The
responsibility for the command of the police force,its
recruitment, discipline, internal economy and
administrationthroughout the general police districts vests in
the Inspector-General of Police.He is head of the Police
Department,and is responsible for its direction and control and
for advising the Provincial Government in all matters connected
with it. In the discharge of his duties as Inspector-General and
in the execution of orders of Government he is bound to act in
conformity with the system and regulations regarding the
functions, discipline and administration of the force contained
in the Police Act (V
of 1861 ) and in these rules. Orders of the Provincial
Government affecting the police force ,in whole or in part will
be issued through him.
The Inspector-General is assisted in the control and
administration of the police force by such number of Deputy
Inspectors General and Assistant Inspectors- General as the
Provincial Government may from time to time appoint.
1.3.
General Police,
Districts-divisions of—The Provincial Police general
district is divided into
administrative establishments;a Training School (including the
Provincial Finger Print Bureau);a Criminal Investigation
Department,and District Police Establishments.The Railway
Police, general district,is divided into a Central Investigating
Agency, and such number of sub-divisions as the Provincial
Government may authorize from time to time.
1.4.
Administrative Division—The
districts of the province are grouped in Ranges and the
administration of all police within each such range is vested in
a Deputy Inspector – General under the control of the
Inspector-General of Police.
(For
Punjab
)
The Railway Police District is administered, under the control
of the Inspector General of Police , by an Assistant
Inspector-General of Police ,who has the powers of,and is
responsible for the duties allotted to,a Deputy
Inspector-General of a range.The limits of the Railway Police
district are the railway limits within the Punjab and Delhi
Provinces and Indian States lying within the boundary of the
Punjab, including the State of Bahawalpur.
(For Haryana) The Railway Police District is administered , under the
control of the Inspector General of Police, by the Deputy
Inspector-General of Police,Railways and Traffic,who has the
power of,and is responsible for the duties allotted to,a Deputy
Inspector-General of a range.The limits of the Railway Police
are the railway limits within the Haryana.
(Vide G.S.R. 44 Dated 26-3-1982 )
The Training School is under the direct control of the
Inspector-General subject to such delegation of powers as he may
make to one or other of the range Deputy Inspectors-General.The
Criminal Investigation Department is administered by a Deputy
Inspector-General, who also Supervises the Finger Print Bureau.
1.5.
Limits of jurisdiction
and liability to transfer—All police officers appointed or
enrolled in either of the two general police districts
constitute one police force and are liable to,and legally
empowered for, police duty any where within the province.Nosub-division
of the force territorially or by classes ,such as mounted and
foot Police,affects this principal.
(For
Punjab
)
Through not liable to permanent transfer beyond the limits of
the Punjab, every police officer is empowered by section
3,Police Act III of 1888 when necessary,to exercise the powers,
functions and privileges of a police officer in any part of
British India. In the exercise of such functions a police
officer is deemed to be a member of the Police force of the
province in which he is at the time.
(For Haryana)
Every police officer shall be liable to serve at any
place whether within or outside the State of Haryana and in any
organization under the Central Government on being ordered so to
do by the appointing authority.Every police officer is empowered
to section 3 of the Police Act 1888 (Central Act 3 of 1988),when
necessary, to exercise the powers, functions and privileges of a
police officer in any part of India.In the exercise of such
functions a police officer is deemed to be a member of the
police force of the State of Union of India, in which he is at
the time.
(vide G.S.R. 131 of 1972)
1.6.
Deputy
Inspectors-General-duties and functions—All Deputy
Inspector-General, (and the Assistant Inspector-General,
Government Railway Police) are representatives of the
Inspector-General of Police in there respective spheres.
The Deputy Inspector-General,Criminal InvestigationDepartment,
is responsible,through the staff of his department, for the
intelligence organization of the criminal administration in this
capacity he is called upon to assist both the Provincial
Government and the district authorities.He is also authorized to
call upon the district or railway police for action in such
matters,whether in respect of crime or intelligence,as may,from
time to time, be consigned to his charge.In respect of crime,
however,he will keep the Deputy Inspectors-General of the ranges
concerned fully informed of all action which his department is
taking within the sphere of their jurisdictions.
The Deputy Inspector-General of a range is responsible to the
inspector-General for administration, training and discipline of
the police of his range and for the efficiency of their
organization and operations for the prevention and detection of
crime.In the exercise of this responsibility a Deputy
Inspector-General will interfere as little as possible with the
executive authority of the Superintendents under him,and will
permit such modifications of practice and organization to suit
local conditions as he may consider advisable,and as the law and
these rules allow.He will use his powers of control to secure a
uniform standard of efficiency and the fullest co-operation
between districts and branches of the force in the circulation
of information and in action against criminals.
To ensure that efficiency shall not be impaired by undue
variation in methods or practice in different parts of the
province,Deputy Inspectors-General of ranges and of the Criminal
Investigation Department and the Assistant
Inspector-General,Government Railway Police,shall
maintain close touch with each other by informal meetings and
formal conferences.They shall freely exchange information
relating to the criminal administration,and shall ensure that
co-operation between ranges and branches of the force is as
close as that between
the districts within a range.Before is as close as that between
the districts within a range.Before issuing any circular order
having that effect of altering in principal any matter of
departmental practice or affecting the administration of the
law,Deputy Inspectors-General shall obtain the approval of the
Inspector-General.Copies of all circular orders and of
instructions of general importance, whether previously approved
by the Inspector-General or not, shall be sent to the Inspector
General and other Deputy-Inspectors for information.
1.7.
Relations of Deputy
Inspectors-General with Commissioners and District magistrates—In
his dealings with Commissioners and District Magistrates, the
Deputy Inspector-General is the representative of the Inspector-General.Within
the field which the Inspector-General is the advisor of the
Provincial Government, the Deputy Inspector-General should be
the advisor of the Commissioners and District Magistrates,whose
jurisdictions lie within his range.His knowledge and authority
should at all times be at their disposal for promoting police
efficiency and for concerting measures for the better control of
crime .Cases in which differences of opinion aries between a
Deputy Inspector-General and a Commissioner or District
Magistrate on matters in which the orders of Government are
advisable shall be referred through the Inspector-General.
1.8
Superintendent of
Police—The Superintendent of Police is the executive head of
the district police force.He is directly responsible for all
matters relating to its internal economy, training and
management,and for the maintenance of its discipline and the
efficient performance of all its duties.
In every district there shall be one or more Superintendent
and such number of Assistant Superintendents , Deputy
Superintendents, inspectors, Sergeants, sub-inspectors,assistant
sub-Inspectors,head constables and constables as the Provincial
Government may direct.
1.9.
Assistant and Deputy
Superintendents—The authority and duties of Assistant and
Deputy Superintendents of Police are the same and
interchangeable.They derive their powers from the fifth
definition in section I of the Police Act (V of 1861) and from
section 551 of the code of Criminal Procedure.Assistant and
Deputy Superintendents of Police are posted to districts and
other duties at the discretion of the Provincial Government to
be Trained and to assist the Superintendent in the discharged of
his responsibilities, and the authority of the Superintendent is
delegated to them to the next to the extent prescribed by these
rules.
1.10.
Police Station
jurisdiction—Districts and the railways police sub-divisions
are divided into police station jurisdictions according to
administrative convenience and in order to meet the requirements
of the Code of Criminal Procedure [Section 4(1)(s)].The
boundaries of these jurisdictions have all been fixed from time
to time on the authority of the provincial Government, and are
unalterable save under the same authority.Outposts are located
where necessary for the control of crime and are subordinate to
the police stations in the jurisdictions of which they are
located.Normally, a police station is in charge of a
sub-inspector of Police and outpost is commanded by an assistant
sub-inspector or head constable.
No alteration in the number of police stations and outposts or
in the boundaries of police station jurisdictions may be made
without the sanction of the Provincial Government.Proposals for
such alterations shall be submitted,in the Distict Magistrate to
the Deputy Inspector-General of the range.The letter,shall
forward it to the Inspector-General of Police through the
Commissioner of the division.
1.11.
Change in distribution—Temporary
changes in the disposition of the police force within a district
may be made by Superintendents with the concurrence of the
District Magistrate, but no permanent alterations shall be made
without the previous sanction of the Inspector-General.Any
temporary changes made under the authority of this rule shall be
reported unofficially to the Deputy Inspector-General through
the channel of the weekly diary of the Superintendent of Police
(Rule 21.9).
1.12.
Powers of Sub-Inspectors—Sub
Inspectors in charge of Police Stations exercise all the powers
of an officer in-charge of a police station.Additional
Sub-Inspectors in police stations may be deputed by the officer
in charge under section 157,Code of Criminal Procedure,or any
sub-inspector by superior officers in virtue of the powers
granted under section 551,Code of Criminal Procedure to
investigate cases and such offices then have the powers to
investigate,which are granted under Chapter XIV,Code of Criminal
Procedure, to any officer making an investigation under that
chapter.Sub-Inspectors,and officers junior to sub-inspectors,
and officers junior to sub-inspector,may arrest under the orders
of the officer in charge of a police station under section
55,Code of criminal procedure,the persons detailed in that
section.
The definition of ‘’officer in charge of a police station’’,in
section 4(1)(P),Code of Criminal Procedure,empowers other police
officers,in certain circumstances,to exercise the powers of such
an officer.
The powers of sub-inspectors,who are not officers in charge of
police stations,and junior officers,in dealing with unlawful
assemblies,are explained in Rule 14.56(3).
1.13.
Class and rank of Police
Officers—The expression ‘’gazetted police officers’’ is
applied to police officers appointed under Section 4,Act V of
1861,and includes the Inspector –General,Deputy
Inspectors-General,Superintendents,Assistant Superintendents and
Deputy Superintendents.
The expression’’enrolled police officer’’ is applied to police
officers appointed under section 7,Act V of 1861,and includes
Inspectors,Sergeants,Sub-Inspectors,Assistant Sub-Inspectors,Head
Constables and Constables.
The expression’’upper subordinate’’ includes all enrolled police
officers of and above the rank of assistant sub-inspector.
The expression ‘’lower subordinate’’ includes all
other enrolled police officers.
PART II-RELATIONS BETWEEN POLICE AND MAGISTRATES
1.14.
The Commissioner—The Commissioner exercises through his
District Magistrate a general control over the administration of
his division in criminal as in other matters,and is specially
responsible for the maintenance of co-operation between the
police and the magistracy and of cordial relations with the
police official of Indian States on the border.He is expected to
give attention to special reports and measures for
dealing with special types crime,the working of the
Criminal Tribes Act, the location of additional police quartered
in disturbed areas and the work of the prosecuting agency.
It is the duty of the Deputy Inspector-General of the range to
keep the Commissioner of the division fully informed of all
matters of importance concerning the efficiency of the police
and the state of crime.
1.15.
The District Magistrate—The
District Magistrate is the head of the criminal administration
of the district,and the police force is the instrument provided
by Government to enable him to enforce his authority and fulfil
his responsibility for the maintenance of law and order.The
police force in a district is,therefore,placed by law under the
general control and direction of the District Magistrate who is
responsible that it carries out its duties in such a manner that
effective protection is afforded to the public against
lawlessness and disorder.
In the exercise of this control the District Magistrate is
required to inspect police stations.He shall exercise no
executive authority in matters which concern solely the internal
administration and training of the force,or in questions, of
discipline as between police officers and their departmental
superiors,but his general control extends to all other
matters.In all that affects the relations between the police and
public or the keeping of the public peace,the District
Magistrate must be consulted and his orders complied with.
He may (a) required the Superintendent to furnish him with any
documents relating to the conduct of any subordinate enrolled
police officer in any case in which the conduct or character of
such police officer is likely to affect his dealings with the
public or the
prevention and detection of crime ;(b) direct the Superintendent
to enquire into any allegation of misconduct or neglect of duty
on the part of any subordinate enrolled police officer in any
case in which such misconduct or neglect of duty affects,or is
likely to affect,such officer’s dealings with the public,or the
prevention and detention of crime,and to submit the record to
superior police authority;and (c) direct the Superintendent to
furnish information on any matter connected solely with the
internal administration of the force.
In exercising his powers of control,the District
Magistrate should avoid doing anything to weaken the
authority of the Superintendent.All communications between the
District Magistrate and the police shall, whenever possible,be
conveyed through,and all instructions and orders to them shall
similarly be issued from,the Superintendent.
NOTE—The above rule covers the position of District Magistrates in relation
to the railway police.The
District
magistrate has no departmental authorities over such
police,but his responsibility for the criminal administration of
his district includes that portion of the railway police
jurisdiction which lies within it.He has,therefore,the same
authority to call for information and to inspect police stations
which the has in respect of the district police,and the same
interest in the prevention,detection and prosecution of railway
crime as in the case of district crime.
1.16.
Duties of Superintendent
towards District Magistrate—The primary duty of the
Superintendent of Police is to afford the District Magistrate
the all most possible assistance,both himself and through the
police force under his command in the preservation of the peace
and the prevention or detection of crime.He shall keep in close
and constant personal touch with the District Magistrate and
shall keep him fully and promptly informed,both by personal
conference and by written reports,of all matters relating to
crime and public order.While it is his duty to initiate action
by the police in such matters,he must keep the District
magistrate informed and be guided by his orders.
The Superintendent of Police shall keep the District Magistrate
informed of his movements generally when away from
headquarters,and shall conform to his wishes should the District
Magistrate,for reasons connected with the criminal
administration of the district,require the Superintendent of
Police to proceed to any place in the District or to remain at
headquarters at any time.
1.17.
Authority of District Magistrate in regard to posting etc.—All
postings,removals and transfers to officers incharge of police
stations within a district,shall be made all the Superintendent
with the approval of the District Magistrate.
If the District Magistrate considers the presence of a police
officer of or below the rank of sub-inspector prejudicial to the
welfare of the locality in which he is posted, he may direct his
transfer elsewhere within the district.In the case of
dissatisfaction with the work or conduct of officers above the
rank of sub inspector, District Magistrate shall communicate
their complaint to the Deputy Inspector-General of the range.
1.18.
Sub-divisional and
subrodinate magistrate authority of—The authority of a
sub-divisional or a subordinate magistrate over the police is
strictly limited to the powers given him by law in the exercise
of his judicial functions.Any adverse comments on the
proceedings of the police,which he may make,shall be
communicated to the Superintendent through the District
Magistrate.Similarly,if he considers that any police officer
should be called on to explain his conduct,he shall report the
facts of the case to the District Magistrate,who will take such
action as he considers necessary.
1.19.
Sub-divisional and
subordinate magistrate—C-operation with—Sub-divisional and
subordinate Magistrates
are held strictly responsible,under the control of the
District Magistrate,for the maintenance,of the peace of the area
which is made over to their charge;through they have no
extra-judicial authority over the police,they are not merely
judges.The law gives them many more powers than those required
for hearing cases,and they are interested in every crime in
their jurisdiction from the moment of its commission.The
maintenance of law and order and the suppression of crime depend
upon the joint efforts of the public,the magistracy and the
police,and not upon the energy of any one of these alone.The
most intimate and friendly co-operation between the police and
the magistracy as a whole,and between particular magistrates and
the police stationed in the area of their jurisdiction,is
essential.Superintendents of Police must encourage such
co-operation by every means and must sternly check all contrary
tendencies.Gazetted officers and upper subordinates should
cultivate friendly personal relations with all magistrates with
whom their work brings them in contact,and very opportunity
should be taken to keep magistrates informed of the state of
crime in their ilaqas.Conferences between magistrates and police
officers,at which difficulties on either side can be discussed
and remedies devised,should be encouraged;police officers
coming in with challans should frequently take the opportunity
of obtaining an interview with the ilaqa Magistrate and
discussing with the state of crime in their jurisdictions;and
prosecuting officer,who for a valuable link between the
investigating officers and the magistracy any information of
interest of importance regarding criminal matters of which they
may be aware.(See also rules 21.1 and 21.2)
NOTE—The remarks of the Indian Police Commission,1902-03,on the subject of
relations between the police and magistrates are published as
Appendix 1.19.
1.20.Rights of sub-divisional and subordinate magistrates to inspect police
records—Sub-divisional
and subordinate magistrates are not authorized to inspect police
stations or to record remarks or criticisms in inspection
books:provided that the District Magistrate,with the concurrence
of the Deputy Inspector-General,may permit a Sub-divisional
Magistrate,who is a senior Assistant Commissioner,to make such
inspections,and to record his remarks in the inspection book.A
Sub-divisional,or Ilaqa Magistrate,may,however,in his executive
capacity,call for any of the records and registers which deal
with crime from a police station,and may request the officer
incharge of police station,to come to him and explain them .The
orders of Government regulating the production of police in
courts of law are contained in rule 27.24.
1.21.
Police to obey all orders
issued in a judicial capacity—The Police shall obey and
execute all lawful orders issued to them by judicial officers in
the exercise of the powers conferred on them by law.
APPENDIX No.10
FORM OF GAZETTE NOTIFICATION ALTERING POLICE STATION
JURIDICTION
1. No change in the jurisdictions of police stations is
effective till a Gazette notification has been published by the
Provincial Government in form similar to the following.In cases
where the boundaries of zails are unaffected the schedule and
notification should be amended to omit reference to zails:-
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The Governor in Council is pleased ,under the provisions of
clause (5) of sub-section (1) of section 4 of the Code of
Criminal Procedure,to direct the transfer of the villages
enumerated in column 3 of the sub-joined schedule,and situated
in the zails mentioned in column 2,from the local areas of the
police station mentioned in column 4 of the
local area of the police stations mentioned in column 5
thereof,with effect from the date of issue of this notification.
SCHEDULE
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1
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2
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3
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4
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5
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Serial No.
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Name of zail
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Name of villages contained in zail specified in column 2
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Police stations in which heretofore included
|
Police station to which transferred by this notification
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2. Recommendations for alterations in police station
jurisdictions shall be supported by the following information—
(a) A map on which the proposed alterations are clearly marked.
(b) A statement showing the crime for the past three years of
the police stations affected,with an explanation of the effect
on these figures of the changes proposed.
(c) A statement showing area and population of the police
stations affected,as before and after the proposed change.
3. In framing such proposals the main objects should be to
secure an even and manageable distribution of crime between
Police Stations; to make the distribution of villages conform to
indigenous or natural groupings of population,and to secure
accessibility between the Police Station and its villages and
police station and the court of the Magistrate in charge of the
jurisdiction.Expect for good reasons the boundaries of police
stations should not cut across the boundaries of zails.
APPENDIX No.19
EXTRACT FROM THE REPORT OF THE INDIAN POLICE COMMISSION,
1902-03
124.
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This is
the connection which the law intends to exist between the
magistrate empowered to make oranizance of police cases and the
police.It involves the first information being sent to his
magistrate,his being able to watch the case from the first,to
order investigation where the police are not investigating,or to
proceed to take up the case himself,and his being kept in touch
with the police investigation up to the vary last.His connection
with the case in intended to begin with the first information
and to continue to the end;throughout he is intended to exercise
an intelligent interest in it. These
provisions are very generally lost sight of.The intention
of the law is defeated when the first information is sent,not as
required by section 157 of the magistrate having
jurisdiction,but nominally to the District Magistrate,really to
a prosecuting inspector or other official at headquarters,who
files it until the case is sent up finally for trial.It is also
defeated when the magistrate assumes what the imagines to be a
judicial attitude,and never looks at a paper or takes any
interest in the case until it come before him in court,and
proceeds to dispose of it with regard only to what is put before
him by the parties without any effort to do what more he can to
arrive at the truth.A valuable check on police work and valuable
powers in criminal administration are thus lost.
125. The
intention of the law is that the police and the magistracy
should work together,the former investigating the case for the
magistrate,and the later conducting the magisterial enquiry or
trial,weighing the evidence collected by the police,sifting
further any points that have been missed or inadequately
treated,hearing all that the accused has to say or adduce on his
own behalf,and deciding the case in the interest of truth and
justice.
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126.*
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The courts should be encouraged to take notice of any misconduct
on the part of a police officer,or of any
reasonable suspicion that he has been guilty of such
misconduct.Unless such misconduct is established after hearing
any explanation the police officer concerned may have to
offer,or unless reference to it is necessary for the elucidation
of the case,it is only just to him that no notice of it should
be taken in the judgement:but a separate note should be at one
forwarded to the District Magistrate,who should pay due
attention to it, conducting by competent and impartial agency
and enquiry that may necessary,and absolving from blame any
police officer who may after all be found innocent of fault,but
taking adequate notice of any misconduct that may be
established.
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NOTE—The principles enunciated in the concluding portion of the above
quotation have been accepted
By the local Government and are embodied in Chief Court Circular
No. 7-3482-G of
19th
September,1903
,which reads as follows—
Chief Court Circular No. G.dated
the 19th September,1903
Dated
Lahore
,
the 19th
September,1903
To
All Sessions Judges,District Magistrates and Subordinate
Criminal Courts in the
Punjab.
The attention of the presiding officers of all criminal courts
is called to the following extract from the proceedings of His Honour the Lieutenant-Governor of
the
Punjab
in the Home
(Police) Department,No.
1632—S., dated
30th
August,1903
:-
“The Lieutenant-Governor agrees with the Inspector
General of Police that it is undesirable for Magistrate to make
remarks in criminal cases censuring the action of police
officers unless such remarks are strictly relevant to the case
and the officers concerned have had an opportunity of explaining
their action.If remarks to which exception can be taken come to
the notice of the
Inspector-General of Police,they should be referred for
the orders of the Lieutenant-Governor,
Who will invite the attention of the Hon’ble Judges of
the
Chief Court
to any case
in which action can appropriately be taken.”
The Hon’ble Judges trust that all courts will be careful
in future to observe the rule laid down in
these remarks.District Magistrates should themselves take
whatever action seems desirable in any case coming to their
notice in which the spirit of the rule has been infringed by any
court subordinate to them.
CHAPTER II—ESTABLISHMENTS
PART I—PERMANENT ESTABLISHMENT
2.1.
Permanent establishment how fixed—The permanent
establishment of a district is fixed on a careful calculation of
the actual number of men required for fixed duties plus the
percentage approved by Government as a reserve to provide for
casualties and training in the various ranks. The establishment
of each district is shown in a distribution statement in From
2.1,issued by the Inspector-General.
2.2
(1) The term “fixed duties” includes:-
Fixed duties
A. Cantonment and
city police.
B. Rural police
stations and their subordinate posts.
C. headquarters
establishment; guards; escorts; specialists ( e.g., traffic
Staff );armed reserves,
and mounted police.
D. Office and Court
duties.
(2)
Under division A the establishment required shall be
calculated separately for (1) the investigation and station
house staff (2) the watch and ward staff.No general scale can be
laid down.In calculating the investigation and stationhouse
strength the principles by which the strength of rural police
stations is fixed (sub-rule 3 below) shall be followed as far as
possible,but additional provision will frequently be necessary
for duties such as telephone orderlies,extra clerical
staff,detective staff,a permanent lock-up guard,etc.In
estimating the beat staff it is necessary to plot out on a map
after close study of local conditions,the number of fixed points
(other than special traffic points) day and night beats,and
patrols required for each town or cantonment.Careful
consideration shall be given to economizing men by providing
means of locomotion to enable a few men to cover a considerable
area,whenever possible.When the number of beats,etc.has been
fixed,the establishment necessary to furnish them shall be
calculated on the basis of every man performing eight hours duty
in each period of twenty-four hours.On this basis,the necessary
calculations can be made for,and rotation of duties fixed
between ,day and night duties,duties lasting throughout the
twenty-four and intermittent duties.Supervision over the watch
and ward staff shall be provided at the rate of 1 head constable
to every 10 constables;1 assistant sub-inspector to every 5 head
constables and 1 sub-inspector to every 100 constables. No ratio
between police and population is prescribed,expect that in the
case of towns with a population of over 30,000 the total
strength of police for watch and ward should not ordinarily
exceed one constable to every 450 inhabitants.In each case local
conditions,such as the volume of commercial activity,the
importance and frequency of fairs and festivals,the general
criminality of the neighbourhood and the like must be
considered.
(3)
The strength of rural police stations (division B) is
based mainly on the incidence of crime.A normal police station
is held to be one registering an average of seventy-five cases a
year.For such a police station the minimum staff shall be 1
sub-inspector,1 assistant sub-inspector,1 head constable (clerk)
and 12 foot constables.In police stations,where crime is very
light the number of constables may be reduced to ten. For every
fifty cases above the normal figure shown to be the annual
average of a police station the staff shall be increased by 1
assistant sub-inspector and 2 constables.This standard
calculation may be varied for adequate reason in special
cases.The staff of outposts shall be calculated strictly in
accordance with the duty it is required to perform.
(4)
In division C headquarter establishment shall be
calculated in exact detail of authorized posts to be
filled.Under this heading shall be included all enrolled
personnel of the lines establishment,instructors,orderlies,of
all descriptions,and upper subordinates,who do not come under
any other division. Guards shall be calculated at the actual
strength required to form each guard,four constables being
allotted to each sentry post,the number of constables allotted
to each sentry post being fixed in accordance with rule 18.5(5)
and a second head constable being provided for each guard which
furnishes more than two sentries.The strength required for
escorts shall be calculated on the scales laid down in Chapter
XVIII in relation to the average demands in the district for
treasure and prisoner escorts,other than the escorting of
under-trial prisoners to and from the courts.Provision may be
made,if necessary,for escort at sub-divisions as well as at
headquarters.The staff of specialists shall include the special
detective staff or traffic staff and such other personnel as may
be authorized for particular duties not included in any other
division. The strength required for traffic duties shall be
calculated on the lines prescribed in sub-rule (2) above for
watch and ward duties:other special staff shall be calculated in
strict accordance with actual duties to be performed.
(5)
Court and office duties (division D) shall be calculated
according to the actual number of posts to be filled both at
district headquarters and at sub-divisions and other magisterial
head –quarters on the scale prescribed by Police Rules or other
competent authority.In addition , establishment shall be
provided, on the scale prescribed in Chapter XVIII and on the
basis of the average daily number,for the escort of under-trial
prisoners to and from the courts,and the guarding of such
prisoners in court,at district headquarter and all other
places where such good from the reserves referred in rule 2.3
below.
(6)
In the calculation of fixed duties no provision shall be
made for reserves,or for reliefs otherwise than as provided in
the foregoing sub-rules.Deficiencies in strength of short
duration shall be met by curtailment of duties;those of longer
duration caused by leave;other than casual
leave,resignations,etc.,shall be made good from the reserves
referred to in rule 2.3 below.
2.3.
Reserves—Reserves
in the various ranks are fixed to provide for casualties and
training. Reserves in the ranks of gazetted officers are
included in the cadres,as fixed by the Secretary of the State
and Government of India.The reserve in the rank of sergeants is
fixed at 10 per cent,of the sanctioned number of European
inspectors and sergeants;that in the rank of sub-inspectors at
15 per cent of the sanctioned number of
Indian inspectors and sub-inspectors;that in the rank of
head constable at 14 per cent of the sanctioned number of
assistant sub-inspectors and head constable and that in the rank
of constable at 16.5 per cent of the number of constable
sanctioned for fixed duties.The strength of armed reserves and
mounted police is fixed for each district in accordance with the
orders of the Provincial Government.
2.4
Authorized duties—In
calculating establishments every duty for which proper authority
exists shall be included,and authority shall be obtained from
the Inspector General for any duty the necessity of which can be
established,if it is not already authorized.Police shall on no
account be supplied,except as provided in rule 2.16 or for other
emergent and purely temporary occasions,for duties which are not
so authorized.
2.5.
Permanent additions to the ordinary force—All
proposals for the revision of establishment shall be
submitted officially through (1) the District Magistrate, (2)
Deputy Inspector-General of Police, (3) Commissioner and (4) the
Inspector-General of Police for the orders of Government.A
Proposition statement in Civil Account Form No. 5 shall be
submitted in cases which relate to a general revision of
establishment or which cannot be set out clearly without
it.Proposals for minor changes in establishment are required to
be accompanied only by statement showing the increase or
reduction in the annual cost ,which the proposal involves.
2.6.
Method of submitting
proposals—Proposals shall be accompanied by a copy of the
distribution statement—Form 2.1 and a concise and comprehensive
statement showing the object of the proposed revision and the
date from which it is intended that it shall have
effect.Whenever the figures for the reserve represent less than
the percentages prescribed in rule 2.3 calculated on the revised
establishment,application shall be made for the necessary
increase to bring up the reserve to the authorized scale.In the
case of proposals for the reduction of establishment reserve
shall be similarly adjusted.The channel of submission shall be
similarly adjusted.The channel of submission shall be as rule
2.5 above.
(2)
Proposals affecting upper and lower subordinates shall be
submitted on separate forms.
2.7
Initial and annual
charges—In all applications for revisions of establishment
due provision shall be made for initial charges of Rs. 200 in
the case of each upper subordinate and Rs. 10 in case of each
lower subordinate on account of clothing;and Rs. 15 on account
of beds and boxes in the case of each lower subordinate added to
the strength.Provision shall further be made for the following
annual charges:-
(1)
Clothing allowances,at Rs. 25 for each upper subordinate
and Rs. 8 for each head constable and
constable.
(2) Equipment
allowance at Rs. 2 for each head constable and constable.
(3) Horse equipment
allowance,at Rs. 7 for each mounted head constable and
constable.
(4) Rewards,at Rs. 1 for
each enrolled police officer.
(5) Other contingent
expenditure at 10 per cent on the salary of the proposed
establishment.
(6) Other necessary
incidental expenditure,e.g.rent of quarters,as in the case of
the railway police.
2.8.
Calculating rates of pay
and grades:- In calculating the cost of proposed revision of
establishment the pay of appointments shall be established at
the mean rate of pay of the time scale of the rank concerned.In
the case of the ranks for while selection grades are authorised
such proportion new appointments shall be shown in each of such
grades as may be required to maintain the authorized percentages
thereof.In the case of proposals for reduction of establishments
similar adjustments shall be made. The allotment of posts to
selection grades shall be made in district offices for the rank
of constable,in range offices for the rank of sub-inspectors and
in the Central Police Office for the other ranks.
PART II ADDITIONAL POLICE
2.9. Additional Police under Sections 13 and 14—Sections
13 and 14 of the Police Act, V of 1861,regulate the employment
of police officer at the cost of individuals,and the appointment
of police forces in the neighbourhood of railways and other
works.Such police are designated “Additional Police” whether
extra policemen in excess of the regular establishment are
enlisted or not.
(2)
If extra men are enlisted they shall be deemed part of
the district police force and shall, if suitable and eligible,be
absorbed in the regular establishment as vacancies occur,being
replaced by new
enlistments,who are subject to discharge on reduction of the
additional police.
(3)
Superindents are required to give early information to
Deputy Inspectors-General of their inability to provide for
additional police coming under reduction in order that
arrangements may be made to absorb them in other districts where
vacancies may exist.
2.10
General Rules:-Government
undertakes no responsibility in respect of persons or property
protected by additional police, neither shall police officers be
deemed responsible for the contents of buildings,boxes and the
like committed to their charge.
(2)
Additional police shall not be supplied to guard or
escort treasure or valuable property unless proper arrangements
to the satisfaction of the Superindent are made for its safety,
neither shall they be supplied for the protection of
buildings,boxes and the like,which are not securely locked or
fastened.
(3)
The duties of the police in regard to the protection of
property shall be confined to the watching of outer locks and
fastenings and to the prevention of unauthorized access to
them.The keys of locks shall not be entrusted to the police.
(4)
Whenever additional police are supplied the
Superintendent shall ensure that proper accommodation is
provided by the applicant.
(5)
They shall be furnished for the police duties only,and in
such number as the Superintendent may deem necessary in regard
to the duties to be performed, and the Superintendent shall at
the same time arrange to recover the cost as laid down in
Chapter X and bills shall be prepared in form 10.21.
2.11
Additional police
supplied to private persons or corporate bodies—Additional
police applied for by private persons,corporate bodies,or
commercial companies,shall be supplied or not at the discretion
of the Superintendent, subject to the general directions of the
magistrate of the district.Applications shall be made in Form
2.11(1) A or B according to the purpose for which they are
required. If necessary,extra police shall be enrolled for this
purpose.
(2) Additional
police may not be given under this rule without payment in full
and in advance.
2.12
Requisite police
arrangements to be made at all times—(1) Whenever police
arrangements are necessary in the interests of law and order,or
to maintain the public peace,police must be supplied in such
numbers as the Superintendent of Police shall consider
sufficient,irrespective of whether a private application has
been submitted.
2.13
Supply of police under section 13--(1) When
police arrangements are required for the
maintenance of order,and protection of property
on behalf of the promoters of private gatherings
or entertainments,such as marriages,social
functions,race meetings,etc.,such promoters
shall be invited to Apply in form 2.11(1) A or B
for additional police at their own cost under
section 13 of the Police Act. If the
Superintendent of Police,after consulting the
District Magistrate if necessary, considers such
additional police necessary over and above such
force of police as he may consider sufficient
on public grounds under rule 2.12 above,he shall recover
from the applicant charges on the scale given in
sub-rule (2) below,and shall supply police
accordingly.Bills shall be prepared in form
10.21.
(For
Punjab
)
(2)
The scale of charges referred to above is as follows:-
Rs. A.
P.
Inspectors
17 0
0 per
day of five hours for per night of four hours.
Sub-Inspector
9
0
0
Ditto
Assistant Sub-Inspector
6
0
0 Ditto
Head Constable
5
0
0 Ditto
Constable
4 0
0 Ditto
If the duty lasts more than five hours per day or four hours per
night, relief will be provided and double rates charged.
(For Haryana)
(2)
The scale of charges referred to above is as follows:-
Rs.
A.
P.
Inspectors
17
0
0 per
day of five hours for per night of four hours.
Sub-Inspector
10
0
0
Ditto
Assistant Sub-Inspector
8
0
0
Ditto
Head Constable
7
0
0
Ditto
Constable
6
0
0
Ditto
If the day lasts more than five hours per day or four hours per
night, relief will be provided and double rates charged.
(3)
All sums recovered under this Rule shall be credited to
the head XXIII police collection of payments for services
rendered receipt on account of additional police under sections
13,14 and 15 of Police Act 5 of 1861 and at the end of the
month, recovery shall be made from the treasury on special
additional police pay bills for dibursement to the actual police
officers,in accordance with the principles laid down in
Inspector-General’s letter-No. 106 S/95-4-B-27-A dated the 31st
May,1928,namely that remuneration shall only be given when the
extra duties performed involve less than 24 hours absence from
normal duty.Thus if a constable is deputed to attend a private
function, such as a wedding,which involves his absence from
normal duty throughtout the whole of one working day,say from
sunrise to midnight he will be considered as having performed
over-time duty and will be entitled to extra remuneration,but
should the duty involve his absence from sunrise to sunset of
the following day,he will not be considered as on over-time duty
and will be entitled to no remuneration in addition to his
pay.Superintendents may,however,use their discretion in dealing
with cases in which,in their opinion,the 24-hour rule cannot in
fairness be applied.
(4)
In deciding when to supply police at the public
expense,and when to charge the promoters of a particular
function,Superintendents shall be guided by the general
principle that the regular police establishment is required to
perform all the duties of maintaining public order,which fall
within the scope of section 31 of the Police Act.When special
arrangements are necessary or desired over and above those which
the general public interests demand,the person or person
responsible for the assembly concerned should pay for additional
police.The law does not permit of compulsion being exercised in
this matter,but Superintendents may tender their advice,and
indicate that no more police than are necessary to prevent
obstruction to the general public will be provided unless paid
for.
NOTE—Government has ordered that”if any sect requires,in religious
processions organized by them,the assistance of the police to
maintain order,to such an extent as to necessitate extra
expenditure by bringing a larger police force together,or
otherwise,the cost should invariably be charged to the persons
requiring the extra police protection and the same should be
paid before the procession is allowed to take place” (Home
Department No. 1073 of 14th March,1878).This order
does not mean that charges shall be levied for the supply of
police to processions of ancient and regularly exercised custom
in cases where the supply is not in excess of that given for a
series of years,and the practice has been to give such supply
for a long period without charge.
2.14
Supply of police
under section 14—Cases coming within the scope of section 14
of the Police Act,1861,must be referred through (1) District
magistrate, (2) Deputy-Inspector- General
of Police and (3) Commissioner,to the Inspector-General
of Police for order.
2.15
Supply of Police free of
charge in emergencies—Superindents may at their discretion
supply additional police to departments and offices of
Government from the regular police establishment in cases of
emergency and for duties of a strictly temporary and
non-recurrent nature without charge.
2.16
Entertainment of and
charges for extra establishment—If the police are required
for any lengthy period,application shall be made to the
Inspector-General for the entertainment of extra men with the
sanction of the Provincial Government.The charges for additional
police so supplied,when permission is given to entertain extra
men,shall be in accordance with the rules in Chapter X expect
that no charge shall be made for pensions.
2.16A.Payment of the
extra cost of Police employed at fairs managed by local bodies—Ordinarily
the cost of police deputed for duty at fairs managed by local
bodies is met from revenues,but in the case of important fairs
which bring in a profit of Rs.5000 or more,the travelling
allowance of the police employed and the cost of temporary
accommodation and transport,etc.,but not the pay.shall be
recovered from the local body concerned.
In the case of such fairs managed by District Boards the
Superintendent of Police shall recover the amount in direct
communication with the District Board concerned.District Boards
can meet such charges under clause (a) of, sub-section 2 of
section 37 of the Punjab District Boards’ Act,1883.
In the case of fairs managed by Municipal Committees,the
Superintendent of Police shall submit a detail of such charges
to the Inspector-General of Police who will arrange for their
recovery through the Ministry of Local Self-Government under
clause (d) of sub-section (1) of section 52 of the Punjab
Municipal Act,1911.All sums recovered on this account will be
credited to Government under the head “XXVIII Police-Collection
of Payments for services
rendered.”
17.
Additional police under
section 15—Section 15 of the Police Act,1861,regulates the
quartering of police in disturbed or dangerous tracts.The orders
containted in sub-rules 2.9 (2) and (3) apply to them.
(2)
Applications for the location of such police shall be
made in form 2.17(2).The superintendent making the application
shall see that the information required by the form is filled in
and shall submit it to the Inspector-General through (1)
District Magistrate,(2) Deputy Inspector-General and (3)
Commissioner,for the orders of Government.
NOTE—Application for the exemption of individuals (as opposed to class) from
payment of additional police tax need not be submitted to
Government through Commissioners of Divisions.
2.18. Particulars to be
given in applications—Application for the location of police
in disturbed or dangerous tracts shall be accompanied by—
(a)
Accurate details,as required by the form,of the
population,financial resources,criminality,etc.of the villagers
concerned,and the detailed proposed on account of police.In the
case proposals including several villages,the statistics of each
shall be given separately.
(b)
particulars of individuals or classes of inhabitants,if
any whom it is proposed to exempt,with reason for such
exemption.
(c) the tehsildar’s report as to the ability of the community
concerned to bear the charge.
(d)
a full explanation of the grounds for the proposal and
the manner in which it is proposed to employ the police asked
for.when the proposal affects several villages the explanation
should make clear the grounds for including each.
(2)
The strength of the police proposed shall in all cases be
sufficient to secure the objects aimed at in the proposal,and
provision shall be made for an officer in command of the
detachment of sufficient status to exercise adequate control.If
the financial capacity of the community is insufficient to pay
for a force which can exercise effective control,other methods
such as action under the preventive sections of the law or under
the Criminal Tribes Act must be resorted to.
2.19
Location of additional
police under section 15—When a notification appears in the
Punjab Gazette ordering the location of an additional police
post in a disturbed or dangerous area,The Superintendent
concerned shall,on receipt of such gazette,take immediate
measures for the establishment of such post,and shall report to
the Inspector-General,the date on which it is establishment of
such post ,and shall report to the Inspector-General,the date on
which it is established, sending copy to the District Magistrate
concerned.
2.20
Rules for additional
police posts—The Superintendent shall frames rules for the
guidance of the additional Police,with special reference to the
object for which they are located,and shell define the local
area of the post.Such rules shall be submitted through the
District Magistrate to the Deputy Inspector-General of Police
for approval.
(2) An additional police post shall be considered an outpost
subordinate to the police station in the jurisdiction of which
it is situated.
2.21
Continuance of additional
police posts—Recommendations for the continue of an
additional police post for a further period shall be submitted
in form 2.21 (1) through the channel prescribed in sub-rule
2.17(2),so as to reach the Deputy Inspector-General at least two
months before the date when section for the post is due to
expire.
(2)
Full reasons for the continuance of the post shall be
given,and a note of all crime committed within the jurisdiction
since its establishment shall be included.
2.22
Additional police
reserves—The parties charged with the cost of additional
police enrolled under sections 13,14 or 15,Act V 0f 1981 must
also pay the cost of a reserve calculated at one-sixth of the
number of constables required for fixed duties .This charge
enables a reserve to be maintained against casualties in
additional police,which should otherwise throw an undue burden
on the contingency reserves the regular force.
(2)
A reserve equal to one-sixth of the total number of
additional police constable sectioned in each districts from
time to time shall be enrolled and kept at the headquarters of
the district.This reserve must be increased or reduced
proportionately to increase and decrease in the strength of
additional police.
(3)
Deputy Inspectors-General are authorized to control the
additional police reserves of all districts in their
ranges,utilizing reduced in one district to meet increases in
another ,or providing trained men for newely sanctioned
additional police detachments by transfer from reserves of other
districts, the men so transferred being replaced by new
enrolments in their district.
(4)
Deputy Inspector-General shall arrange for a careful
check in their offices of impending fluctuations,and no
reduction of additional police reserves shall be carried out by
Superintendents without a prior reference to the Deputy
Inspector-General.
(5)
When a force of additional police is enrolled for so
short a time or is so small that a reserve is necessary,no
reserve constable shall be enrolled and the surcharge of
one-sixth shall not be made.
2.23
Extra for additional
police—The Deputy Inspector-General may sanction a fixed
number of extra kits and sufficient equipment to be permanently
maintained in each district for additional police.Expenditure
under this rule shall be charged to the Clothing and equipment
Fund.
2.24
Thikri pahara and special
police under section 17—In any village in which crime is
prevalent the Superintendent of police may approach the District
Magistrate to introduce the provisions of the village Patrol Act
No. VIII of 1918.It must be borne in mind,however,that thikri
pahara is essentially an emergency as opposed to an every day
routine measure.When imposed on villagers as a continuous
routine it becomes irksome and is consequently perfunctorily
performed. The compulsory provisions of Punjab Act VIII should
only be employed as a last resources.
(2)
When in any place or part of a district conditions exist
or are apprehended such as are described in section 17,Act V of
1861, the Superintenent of Police shall approach the District
Magistrate for the appointment of special police under that
section.
(3)
Non-officials employed for purpose of maintaining order
and on the duties of special police shall ordinarily be enrolled
under section 17,Act V of 1861, but,where a sudden crisis
renders recourse to assistance from the ordinary civil
population a matter of immediate necessity in the public
interest,the aid of respectable and trustworthy persons may be
enlisted forthwith in the maintenance of law and order without
enrolment,if the danger and urgency of the situation,in the
opinion of the District Magistrate,Justifies their employment
without the formaility of enrolment.
The rules regarding enrolment,discipline:etc.,of such special
police are given in Appendix No.2.24 (3).
APPENDIX NO.2.24(3)
RULES FOR THE ENROLMENT AND EMPLOYMENT OF
SPECIAL POLICE OFFICERS
1.
When the entertainment of special police officers becomes
necessary,or desirable,efforts should be
made to appoint volunteers under section 17 of the
Police Act,(V of 1861) up to the number and in the various ranks
required.No unwilling persons should be appointed unless
sufficient volunteers cannot be found.
2. Under section 17 of Act V 1861,residents of a disturbed area
may be appointed special police officers of any rank, but no
such police officer shall be appointed to a rank equal to that
of the senior officer of the regular police present on the spot.
3. Special police officers shall be subordinate to and be under
the orders of,the senior officer of the regular police present
on the spot.
4. Special police officers should ordinarily be chosen from
among the respectable,loyal,and influential persons of the
neighbourhood whose authority is likely to be respected by the
masses and who are likely to use their influence to prevent
disturbances.It is not desirable to choose ring-leaders of
contentions factions unless such ring-leaders are really
influential persons and in no case should a special police
officer be appointed as a punitive measure.
5. When special police officers are appointed,the more
influential and useful from amongst them may be appointed to
senior rank above the others,and be required to enforce
discipline as laid down in police rules the special police
officers appointed under their command.
6. Whenever possible special police officers of good social
standing should be encouraged to bring with them their tenants
and dependants,who will ordinarily be enrolled as special police
officers of the lower subordinate grades,a post being given to
the special police officer through whose agency the lower
subordinate are enrolled,subject to the provisions of rule 2
foregoing.
7. Special police officers of the lower subordinate ranks will
ordinarily be armed with batons or lathis at the discretion of
the Superintendent of Police.
8. An armlet or brassard with the letter S.P.and a Serial
No.should be issued to such police officer other than those
appointed to rank as upper subordinates.
NOTE—Special police officers of the rank of upper subordinate may,with
advantage,be given a Sam Browne belt with a revolver or sword if
such articles are available.
9. A special police officer of the rank of upper subordinate
will be entitled to receive all countesies due to an officer of
his rank,but his authority will extend only to special police
officers under his orders and not to officers
of the regular police.Influential persons of superior
social standing who may be enrolled,should,as a rule, others of
lower status similarly enrolled.Such persons should not have
menial or unreasonable duties assigned to them,but the object
should be to employ
them in the manner best suited to make their personal influence
effective.
10. Discipline—The requirements in this respect should usually
be light.Any conditions of the office which might be regarded by
local residents as offensive and unnecessarily irksome should
not be insisted on.Physical drill,for instance,would in most
cases be inappropriate and the saluting of petty Officers
unnecessary,while parades or attendance at the police
station,when necessary,should be so regulated as to cause as
little inconvenience as possible.
11. A copy of selections 17 to 21 inclusive of
Police Act (V of 1861)and also a copy of rules relating
to the enrolment,etc.,of special police officers shall be given
to each special police officer as soon after his enrolments as
may be possible.
12. Superintendents of police entertaining special police will
arrange for their feeding by the purchase and distribution of
food according to the following scale:-
1. ½ Ibs.atta,or in lieu rice 1-1/2 Ibs.
4.oz.dhal.
4. oz.fresh meat(or in lieu ¾ oz. gur).
½ oz.tea.
½ oz.salt.
2 oz.ghee.
1 oz.gur.
1-1/2 Ibs.fuel.
Spices
1/6 oz.Chillies
1/6
oz.turmeric
or 1-1/2 oz.in all as available.
1/6 oz.garlic
or by cash payment of the cost of these articles at a rate to be
notified by the Inspector-General when special police are
entertained.
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